Minutes of a Meeting of Holbrook Parish Council held in the Village Hall on Monday 15th May 2006 at 7.30pm.

Present: Mrs Maureen Abbott, Mr. John Allinson, Mr Bob Brown, Mr. Jim Gitsham, Mrs. Marion Leeson, Mr Dave Meekings, Mr Simon Page, Mr David Tallin, Mr Ian Waddleton, and Four members of the public.

Absent: Mrs Jean Ashford, Mr Andrew Rodwell

Declarations of Interest: Two declarations were signed.

Election of Chairman: It was proposed Simon Page and seconded Jim Gitsham that Marion Leeson be appointed Chairman. There were no other nominations and the decision was unanimous.

Election of Vice Chairman: It was proposed Marion Leeson and seconded David Tallin that Simon Page be appointed Vice Chairman. There were no other nominations and the decision was unanimous.

Presentation by Jo Hart- Babergh District Council re new legislation on dog fouling.

The meeting heard how the new legislation would give a wider range of powers to control access and use of open spaces by owners of dogs. Babergh would be finalising their Control Order soon and would be holding seminars to give information on how the legislation could be used

Public Recess

Approval of Minutes of the last Meeting: It was proposed by Simon Page and seconded by Jim Gitsham that the minutes of the meeting of 24th April be agreed as a correct record and signed by the Chairman. All in favour. The Minutes were signed.

Matters Arising from the Minutes:
1. Action Plan: The Chairman outlined the results of the Youth Shelter survey. The full report will go in the envelope and be on the next Agenda. It was noted that the basketball court needs resurfacing. David Rose agreed to ask the Village Hall Contractor to provide a quotation.

2. Reade Field Management: It was noted that the Woodland Group is carrying out a clean up this evening.
David Tallin reported that work is required both inside and outside of the Pavilion. However he felt that the onus was on the users to maintain the inside and that the Parish Council should not spend any money on the outside until a commitment was received from the users. David Tallin to set up a site meeting with users and notify the Clerk who would let Councillors know the time and date.

3. Bus Shelter: The Clerk reported that despite trying three more Contractors no quotes had been forthcoming. One showed no interest, another was currently committed and the third did not even respond. It was proposed Marion Leeson and seconded David Tallin that Mr Mowles be invited to provide a quote stating when he could do the work. It was further suggested by Bob brown that the Clerk approach the appropriate body to see if the work can be done as a community service. All in favour.

4. Denmark Gardens: The Clerk has sent copies of the Solicitor’s report to the owner of Pettwood but had no response.

5. Alton Green Maintenance: The Clerk has ordered the Bench and written to Mrs Deayton asking her to contact the Chairman.

6. Godley’s Corner: The owner of the teashop has given verbal approval to the erection of a sign. The clerk to liaise with Babergh technical officer and also get a quote for the sign.

7. Annual Parish Meeting: The Chairman thanked the members for their support at the meeting. The only issue of significance raised was regarding dog fouling.

9. Trees in Churchyard: The Chairman is to meet with the PCC to review actions required.

10. SALC discussion paper: It was noted that the new Chief Executive of SALC would attend the July meeting.

11. Suffolk Constabulary review: The documents had been circulated in the envelope. County Councillor David wood outlined the proposal and it was agreed to accept the proposal as presented.

12. Mill Corner: The Clerk reported on the recent meeting which he and the Chairman attended with local residents and the Bursar from RHS. The meeting recommended a three way approach to the County Highways with each party emphasizing their own issues. The main suggestion was the possibility of installing flashing speed indication signs. Enquiries were to be made as to cost and approval to install. David Rose offered to let the Clerk know if it is feasible to install and the costs.

Correspondence:
Application for preliminary inclusion in the Pharmaceutical list. The meeting received notice that Holbrook medical Supplies Ltd of the Surgery Holbrook had applied for inclusion. The Parish Council welcomed this application providing the Pharmacy is co-located or adjacent to a Holbrook based surgery.
A letter of thanks for a grant was received from Babergh Homestart.
It was agreed that the Clerk should attend a course on the new Code of Conduct.

Finance
1. Current Account Update: The current account balance is £7305-04.
2. Audit of Accounts for 2005/6: The Clerk notified the meeting that Holbrook had been selected for a full audit this year. Notification of the Audit date and the right of inspection would be advertised. The Clerk would ensure that the internal audit was complete prior to the next meeting so that all documents could be signed on good time.

Payments:
1315-clerks salary-£514-96:1316-clerk’s expenses-£91-37:1317-babergh District Council-emptying bins-£138-09: 1318-Suffolk Accident Rescue-grant-£25-00.
The above payments were proposed by David Tallin and seconded Jim Gitsham. All in favour.

Planning Applications:
Considered:
B/06/00666-Holbrook High School-Erection of single storey extension to sports hall to form resource classroom. It was proposed David Tallin and seconded Maureen Abbott that this application be approved. All in favour.
B/06/00679-The Willows, Ipswich Road.-Erection of single storey extension and increase of ridge height. It was proposed Simon Page and seconded John Allinson that this application be recommended for refusal as the development fronting Ipswich road would be out of character with neighbouring properties and lead to some loss of amenities. All in favour. ( Jim Gitsham and David Tallin had left the meeting when this discussion took place).

Decisions:
B//06/00393-1 Riverview Heathfield Road.-erection of one terraced dwelling-approved.
B/06/00367-part rear gardens of 6 & 7 Five Acres-erection of one dwelling-refused.

Matters raised by members present:
The bench on church green will need refurbishing in the autumn.
Councillors were asked to review the parking situation outside the surgery prior to the next meeting.

It was noted with pleasure that the youth of the village had raised funds for a memorial bench to be erected at Alton Water.

The meeting closed at 9-08 pm.