Minutes of a Meeting of Holbrook Parish Council held in the Village Hall on Monday 16th January 2006 at 7.30pm.

Present: Mrs. Maureen Abbott, Mr. John Allinson, Mrs. Jean Ashford, Mr. Bob Brown, Mr. Jim Gitsham, Mrs. Marion Leeson, Mr.Simon Page, Mr. Ian Waddleton, two members of the public.

Apologies: Mr Andrew Rodwell, Mr. David Tallin, Mr. David Rose.

Declarations of Interest: No declarations were signed.

Approval of Minutes of the last Meeting: It was proposed by Jim Gitsham and seconded by John Allinson that, the minutes of the meeting of 19th December be agreed as a correct record and signed by the Chairman. All in favour. The Minutes were signed.

Public Recess

Matters Arising from the Minutes:

1. Action Plan: A report was received from Suffolk Acre regarding Parish Plans. This will be circulated and go on the next agenda.

2. Reade Field Management: All tree work has now been completed with only one minor complaint. Some minor dumping has taken place and needs to be monitored.

    A letter was received from Holbrook Hornets regarding the goalposts. It was acknowledged that the posts were at the bottom end of the price range and really needed taking down after every use. However the football club is looking at ways of improving the situation and will be discussing at their next meeting. They will also be removing the old posts.

    3. Bus Shelters: The Clerk reported that the cost of dismantling the electricity supply would be £207. John Allinson stated that it would appear possible to purchase a new shelter through the Ipswich Borough scheme. It was agreed that the issue is getting complicated and that we should ask a structural engineer to give a report on the possibility of making improvements without full removal and replacement. David Wood agreed to investigate County Council support.

    4. Primrose Hill: The Clerk reported that he had conversations with the County Council who were not sure if it was their responsibility. However in the meantime the RHS had cleared the path. The Clerk to write and thank the RHS.

    5. Denmark Gardens: The owners of Pettwood had replied to the Clerk stating that whilst they had right of access over the strip they did not own it or have responsibility for maintenance. It was proposed Bob Brown and seconded John Allinson that we ask our Solicitors to determine ownership. All in favour.

    6. NHS Consultation Document: The document had been circulated in the envelope and there were no comments. It was agreed that Maureen Abbott and the Chairman formulate a response to the questionnaire.

    7. Village Hall: A revised application for grant for the car park barrier was received. It was proposed Maureen Abbott and seconded Jean Ashford that the parish Council pays for the barrier at a cost of £1125 plus vat. All agreed.

    8. Alton Green: The Chairman reported on a recent site visit to the green with the Clerk. It was subsequently visited by Simon Page. The top part of the Green needs tidying up as there had been no paid work for about 3 years. It was proposed Simon Page and seconded Maureen Abbott that the Chairman and Clerk meet a Contractor and Residents on site to discuss proposals.

    A letter was received from Mrs Deayton regarding placing a seat in the area in memory of her parents Mr & Mrs Arthur Podd There is no objection in principle .The Clerk to write stating that we will refer back when we have had the review.

    9. Cleaning the Street: David Rose had spoken to the contact at Babergh who had said that although they were unsure it was their responsibility, they would carry out a one off clean. As there appeared to have been no action, the Clerk would speak to David rose again.

    10. Parish Council Vacancy: The vacancy had been advertised but only one applicant had come forward. This application was considered and it was agreed to invite Mr D Meekings to join the Council at its next meeting

    11. Godley’s Corner: No response from Babergh

    12. Locality Budget: David Wood will consider this as part of the Bus Shelter review.

    13. Annual Parish Meeting: The Clerk to write to the usual list of invitees.

    14. War Memorial: Simon Page gave a summary of his enquiries. It was concluded that there was no entitlement because the local view is that it is for those who died during the war. It was proposed Simon Page and seconded Jim Gitsham that we respond stating this view. This was agreed with one abstention.

    15. Community News: Simon Page agreed to write the next article.

Correspondence

A letter and report was received from the Catherine Deane, Herring and Clench charities for the year 2005. The Clerk to write and thank the Trustees.

A further letter was received from the occupiers of Hill cottage regarding the dog excrement bin on Church Green. A further discussion took place but it was still considered the most suitable location. The Clerk to respond.

Finance

Current Account Update: The current account balance is £2945-46

Payments:

1289-clerks salary-£514-96; 1290-clerks expensese-£26-17; 1291-signs for you-sign-£41-13; 1292-Earth Anchors-bin lids-£77-32;1293- Greenman Tree care- treework-£800;1294-Elite Tree services-tree work-£229-13

The above payments were proposed by Maureen Abbott and seconded Simon Page. All in favour.

 

Planning Applications:

Considered:

B/05/2101-Land at rear of Pettwood gardens-Erection of detached dwelling and garage. It was proposed Maureen Abbott and seconded John Allinson that this application be refused on the same grounds as the previous application for 2 properties.5 in favour 2 against.

B/05/2103- Woodlands- retention of single storey extension and detached storage building. It was proposed Bob Brown and seconded Ian Waddleton that this application be approved. All in favour.

B/05/2171- RHS- application for insertion of door in lieu of existing window. It was proposed Bob brown and seconded Jean Ashford that this application be approved. All in favour

Decisions:

B/05/2023-Oak Lodge Harkstead Road-erection of detached garage. Approved.

Matters raised by members present:

It was agreed to ask David Carmichael to meet on site to consider work on trees in the Churchyard. He was also to be reminded that he was to cut down the false acacia on Ipswich Road.

Bob Brown notified the Council that Mr Vas was in the process of selling his business. It was agreed to write and thank him for his services over the years.

It was noted that there is still a problem with cars parked in Clench road. The Clerk to notify both John Campbell and Babergh D. C.

It was noted that the people in the Teashop are parking outside the surgery. The Clerk to write and refer to John Campbell.

 

The meeting closed at 9-00 pm.